Calls, rehearsals and scores. Without spreadsheets and WhatsApp.
The platform for ensembles and organizations working with musicians: call your players, schedule rehearsals and share scores, all in one place.
We'll show it to you on your real cases, with no commitment.
Interactive example with sample data: try the filters.
More than 500 musicians already receive their calls through ConcertPlan
Sound familiar?
- Availability collected one by one on WhatsApp and copied by hand into a spreadsheet.
- A WhatsApp group for every production, with important information lost among a hundred messages.
- Scores and rehearsal plans sent by email, in different versions to different people.
- Photographed receipts and expenses pieced together at the end of the production.
With ConcertPlan every production has one place, and every musician knows where to look.
Call your players and see right away who's in
Send the call by role, each musician replies with one click from the email, and you see in real time who confirmed, who isn't available and who still has to reply.
Hi Giulia,
we'd like you to sing soprano in the Vespro della Beata Vergine, from 14 to 22 March 2027. Rehearsals in Cremona, concerts in Cremona and Mantua.
Every production has its own calendar, pieces and line-up
Rehearsals, travel and concerts, the programme with its scores, the musicians with their roles: all in the production page, always up to date.
Musicians find everything on their own, even on their phone
Each musician has a personal area with the calendar, scores and messages of every production they're part of. Dates can be added to their phone calendar, and there's no app to install.
GF
Messages that get read, expenses already in order
Send a message to all the musicians of a production and see who has read it. Musicians upload expenses with the receipt, and you find them already grouped by production.
It seems to me that your system is the perfect answer to the many management problems of an organization like ours, where only a few of us handle the complicated logistics of a group with a variable line-up and often a large number of artists.
Dear all,
we don't know each other: I work for an early music choir and orchestra.
I read your email not just with interest, but with real amazement, because it seems to me that your system is the perfect answer to the many management problems of an organization like ours, where only a few of us handle the complicated logistics of a group with a variable line-up and often a large number of artists.
I'd like the chance to see it, and I'm available for a call as early as next week. I'd like to invite my colleagues who look after the parts and the stage.
Many thanks.
We take care of getting started
Switching tools is daunting when the season is already full. That's why we guide you step by step.
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A call to get to know each other
In 15 minutes we understand how you work today and show you ConcertPlan on your own cases.
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We set up the platform together
We load musicians and roles, even starting from the spreadsheet you already use.
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Musicians receive everything by email
Calls and messages arrive by email and open in the browser. No app to install, no training needed.
Made by two choir singers
We sing early music, and we've been on the other side of every call sent over WhatsApp and every score that arrived at the last minute. ConcertPlan is the tool we wished we had in the groups we sing with, and today we use it ourselves, as musicians.
Federico Magnani, Tobia Dondè
Frequently asked questions
How much does it cost?
It depends on how many musicians and productions you manage. During the demo we give you a clear yearly price.
Do musicians need to install anything?
No. ConcertPlan runs in the browser, on computers and phones. Musicians receive calls and messages by email and reply with one click.
Which languages is it available in?
Italian, English, German, French and Spanish. Each musician uses it in their own language.
Is our data safe?
Each organization only sees its own data, and we run an automatic backup every day. Your data stays yours.
Can we try it before deciding?
Yes. After the demo you can start with the free plan and move to a full plan when you need it.
Let's look at it together
Leave us your details: we'll write to you within one working day to set up a 15-minute call.